Amtgard, Inc., Kingdom of the Burning Lands

International Board of Directors Meeting

April 21, 2001

Amtgard, Inc., Kingdom of the Burning Lands

International Board of Directors Meeting

April 21, 2001

Present Board Members:

Sir Aramithris

Sir Bolt

Earl Flagg

Dame Gwynne

Sir Raphael

Squire, Lady Verana

Absent Board Members:
none

Guests:
Squire Wovoka

The April 21, 2001 meeting of Amtgard, Inc. Board of Directors was opened at 3:30 p.m. at 2310 Pittsburg, El Paso, Texas by Sir Aramithris, President of the Board.

The minutes of the February 24, 2001 and March 24, 2001 minutes were read and approved as written by unanimous consent.

I. President=s Report: Sir Aramithris

  1. All Crown Qualifications results have been compiled and given to Sir Raphael to be published in the next kingdom newsletter. In summary Sir Raphael and Lady Verana qualified to run for the positions of Monarch and Consort respectively. There being no individual currently qualifying for the position of Champion, it was decided that the last person to qualify for the position of Champion, Sir Bolt, would be asked to assume the duties of that office. Sir Bolt accepted the position. Three persons qualified for the award of the hydra; Sir Raphael, Lady Verana, and Dame Gwynne as winner of the Crown Qualifications Arts and Sciences competition. Crown coronation will be May 12, 2001 at Memorial Park. All Burning Lands members and interested parties are invited to attend.
  2. The following contract has been received, reviewed and approved by the Board:
        1. Sanctuary Hill

    Dame Gwynne will complete processing and returned the signed contracts to the above groups.

  3. Sir Raphael will coordinate all available Clan 19 information with the event autocrat so that it can be updated and posted to the Clan website.
  4. Declarations for the position of Prime Minister to The Kingdom of the Burning Lands are due July 14, 2001. The election will be held July 28, 2001.
  5. Sir Aramithris stated that there has been some misinformation posted via email regarding the actual standing of Rising Winds. He went on to cite the motion from the August 26, 2000 Board meeting, to wit: Sir Raphael made a motion that Rising Winds be allowed to resubmit their application for kingdom status in October of 2002 provided all kingdom status requirements had been met at that time and if supported by accurate documentation. Sir Bolt seconded the motion. The motion passed by unanimous consent. Sir Aramithris went on to say that if Rising Winds had any questions regarding their official status within Amtgard, Inc., and if said queries were directed to the Board that the Board would be respond promptly.
  6. Based on information from Sir Bolt and Sir Raphael, Sir Aramithris said it should be emphasized that there is only one official and reliable source for information on Clan 19. Anyone desiring accurate Clan 19 news must access the following: www.home.elp.rr.com/indexorama/clan/index.atml
  7. Copies of the contracts for Mystic Seas and Borderlands have been received and filed in the Board=s archives.

II. Secretary-Treasurer=s Report: Dame Gwynne

  1. Status of bank statements as of 03/31/01 was reported to the Board and is made a part of these minutes.
  2. Necessary signature change forms for the kingdom bank accounts will be secured by the week of April 23, 2001.
  3. Two contracts received and approved, Dragonwolfmyer and Concordia, have been approved, but have no return address. Sir Bolt agreed to pursue securing addresses for these two groups. Dame Gwynne also reported that two contracts, Stormarhafn and Unforgiving Lands, were either incomplete contract forms or not properly signed and notarized. Both contracts have been returned to these groups for correction.

III. Prime Minister=s Report: Sir Aramithris

      1. When queried, Squire Wovoka stated that all required medical forms required for Clan 19 have been given to Dame Gwynne for submission to the Forestry Service. Likewise, all med-tent waivers have been posted on the Clan 19 website and a hard copy given to Sir Raphael. Squire Wovoka also informed the Board that there would be two additional med-tent personnel besides himself were applying for six months reciprocity in order to be qualified to practice in the State of New Mexico by the date of Clan 19. Sir Aramithris asked Squire Wovoka if reciprocity would be of use only for Clan 19 or whether either he or the other two participating individuals would derive any other benefit from the qualification to practice in New Mexico. Squire Wovoka replied that this was being done solely for the right to practice at Clan 19, and that no other benefit would be derived from the qualification. Sir Raphael asked if there were any fees associated with the qualification process. Squire Wovoka replied that the total fee for all three individuals was $80.00, and that they were willing to absorb said fee for the benefit of Amtgard. After discussion by the Board, Sir Raphael made a motion that the three med-tent personnel be reimbursed the entire fee upon presentation of valid receipts to the Board. Seconded by Earl Flagg, the motion passed by unanimous consent.
      2. Sir Aramithris asked if all Board 2001 minutes had been posted on the web-site. When Sir Raphael replied in the negative, Sir Aramithris asked if Sir Raphael would take on this responsibility. Sir Raphael agreed. Dame Gwynne will convert all Board 2001 minutes to Word and furnish Sir Raphael with a disk of same.
      3. Sir Aramithris is furnishing Sir Raphael a complete history of all Weaponmaster and Warmaster tourney results for publication. He also reported that 146 participating individuals have signed in for the Saturday kingdom weekly meetings and battlegames during the past year, and that 15 new waivers have been signed during the last month. Average Saturday participation is approximately 40 individuals each week. Sir Aramithris also suggested it would be helpful if a weekly schedule of battlegames be made available at the park. Sir Raphael agreed, and will see that a schedule is made available.
      4. The kingdom=s petty cash fund was counted and verified by Earl Flagg to be $268.43 as of the date of this meeting.
      5. Sir Aramithris also informed the Board that the new sign-in sheets that include the Apeasant@ class would be in use next week. APeasant@ class is defined as any Amtgarder who does not wear garb to the park after one (1) month of beginning participation in Amtgard.
      6. When queried, Sir Flagg agreed to investigate the possibility of borrowing communication radios from other kingdoms/individuals for use at Clan 19.

IV New Groups: Sir Bolt

      1. Sir Bolt reported that he has two new contracts from Shire of the Ivory Tower and Veiled Falls for the Board=s approval. He also reported that there is a situation wherein a barony and a shire (Blackrock Hills and Dragonwolfmyer) are considering combining to form one group. After discussion, it was agreed that a merger would require a new contract. It was also agreed that this matter be tabled pending receipt of more information and a formal letter of intent.

  1. Other Business:
      1. Earl Flagg announced that he has no hard information yet on the annual Celtic Festival that will be held during the last weekend in September, 2001. He will continue to pursue this matter.
      2. It is also reported that Noblands is requesting promotion to Barony status effective August, 2001. The Board agreed that if all qualifications are met, to include proof of attendance, that there should be no hindrance to this request.
      3. Sir Raphael reported that there would be a meeting on May 12, 2001 at the time of the Crown feast to discuss the guard=s responsibilities at Clan 19.
  2. Adjournment: There being no other business before the Board, the meeting was adjourned at 6:15 p.m. The next scheduled meeting will be Saturday, May 12, 2001 at 3:00 p.m. at the park or at 2310 Pittsburg depending on weather conditions.

Amtgard, Inc. Board of Directors

X

Sir Aramithris, President

X

Sir Bolt

X

Sir Raphael, Monarch

X

Lady Verana

X

Earl Flagg

State of Texas )

County of El Paso )

On this date, the day of , appeared before me the above signatories, who stated that the two preceding pages are a true accounting of the Amtgard, Inc., Kingdom of the Burning Lands Board of Directors meetings held April 21, 2001.

X

Notary Public

My Commission Expires:

By my signature below, I also certify that the above minutes are a true recording of the Amtgard, Inc., Kingdom of the Burning Lands Board of Directors meeting held April 21, 2001.

X

Dame Gwynne, Secretary-Treasurer