Amtgard Inc.
Kingdom of the Burning Lands
Board of Directors Minutes
August 27, 2005


Opening:
Board President, Sir Kurse called the regular meeting of the Amtgard Incorporated, Kingdom of the Burning Lands Board of Directors to order at 6:27 P.M. on August 27, 2005.

Members Present
Sir Kurse
Sir Raphael
Dame Verana
Squire Mezzie
Squire Vinall
Squire Bremm 		Members Absent
None		 Guests
Squire Styphon
Squire Jeremiah

  1. Approval of Agenda
    1. Agenda has been approved.
  2. Approval of Minutes
    1. The minutes of April 23, 2005 were reviewed, and will be available for final signatures by next weekend. The minutes of June 11, 2005 were reviewed and will be available for final signatures by next weekend.
  3. Active Board Business
    1. Secretary/Treasurer's Report
      1. The bank account was reviewed by all board members.
      2. The activity for the account since the last statement was presented to the board.
        1. Total balances of expenses and deposits since January were given to the board. The overall sum total of spending being under $300.
      3. Calling the Bank of America credit card center and being added to the "Do not Solicit" list seemed not to have worked. The treasurer will call them one more time since there has been an additional application for a credit card sent to the P.O. Box.
        1. After short discussion it was determined that if a second call fails, all future solicitations will simply be destroyed.
    2. Prime Minister's Report
      1. Bremm reported to the board the amount of cash on hand.
        1. After discussion by the board on cash needs, the PM will make a transfer receipt to the treasurer to bring the total cash on hand to $100 next weekend.
    3. Old Business
      1. A motion to withdraw an undetermined amount of money from the account during Clan was passed on June 11, 2005.
        1. That motion proved to be unneeded as funds needed at Clan were secured through gate receipts. All receipts from Clan have been accounted for.
      2. A motion to offer sub-domains and mail@amtgard.inc was passed on June 11, 2005.
        1. That motion will be carried out by Squire Mezzie.
        2. After discussion by the board it was agreed that sponsored lands of the Burning Lands will be given first offer for the five sub-domains.
    4. New Business
      1. After discussion by the board, Sir Raphael made the Motion that Sir Wovoka be reimbursed an amount of $40 for his gas in getting MedTent to Clan and back.
        1. The motion was seconded by Sir Vinall, and passed without opposition.
      2. After discussion by the board, Sir Vinall made made the Motion that purchase the trailer used this year to get the extra pavilions and such to Clan.
        1. The motion was seconded by Sir Kurse and was passed by majority with one abstention.
        2. The treasurer has been directed to cut a check for $250 to Man-at-Arms Sespa the week of August 28th to secure the purchase.
      3. After discussion by the board on the condition of the containers holding the two pavilions which belong to the Burning Lands, it was determined that several members of the board will look into the prices for the necessary bins and ropes which will be needed to replace the containers in order to ensure the pavilions can be transported and stored safely.
    5. Other Business
      1. The board was given the information about a possible theft of funds which happened in the Barony of Crimson Wood, a sponsored land of the Kingdom. It was agreed that this is a monarchy issue at this time.
        1. Dame Verana will be given all correspondence which has been sent to the kingdom so she may reply to them personally
      2. Queen Verana has brought to the attention of the board that the unofficial Moster Manual 8 has been the topic of conversation on the monarch's list.
        1. After discussion by the board it was agreed that the Monster Manual under discussion has no validation through Amtgard Inc.
        2. The call of votes on the monarch's list has no validation because that manual has never appeared before this board for acceptance by Amtgard Inc.
        3. The monarchs on the list are making votes on a document which has not been approved by Amtgard Inc, and was not mentioned at the monarch's meeting at Clan at all. If it had been it would have been clarified at that time that there is no Monster Manual other than the 7.0 available on line at www.amtgardinc.com which is approved for use within Amtgard.
        4. If the document is sent to Amtgard Inc., Board of Directors, it will be reviewed. However, final approval lays with Amtgard Inc., Board of Directors.
  4. On-Going Board Business:
    1. Tabled Contracts
      1. Motions to Table were made on June 11, 2005 the issue of contracts with Sleeping Dragon, Mithril Hills and Wolvenfang until after Clan.
        1. The issue of Mithril Hills and Wolvenfang requesting backdating was reviewed and discussed.
          1. It is determined that both lands will be contacted. It will be necessary for each land to find some proof of original dating of their lands. Acceptable proof would include any of the following:
            1. A copy of the original contract sent to the BLBOD sans BLBOD signatures
            2. A notarized copy of the sponsoring kingdom's contract with that land during the year in question.
            3. A Motion was made by Queen, Dame Verana to table this issue until Mithril Hills and Wolvenfang are able to prove their dates.
            4. The motion was seconded by Sir Raphael and passed unanimously.
        2. After discussion on the issue of Sleeping Dragon, a Motion was made by Sir Kurse not to grant Sleeping Dragon a contract.
          1. The motion was seconded by Dame Verana and passed without opposition.
    2. Clan XXIII
      1. Clan XXIII financial business has been concluded.
  5. Agenda for Next Meeting:
    1. The agenda for the next meeting of the Amtgard Inc., Board of Directors will be avilable no later than one week prior to the next scheduled meeting.

Adjournment:
Meeting was adjourned at 7:50 P.M. by Board President, Sir Kurse. The next general meeting will be announced two weeks prior to the meeting, and will be held at Memorial Park or at a location to be named no later than the publishing of the agenda, one week prior to the next general meeting.

Minutes submitted as being a true account of the August 27, 2005 meeting of the Amtgard Inc., Board of Directors by:

Secretary/Treasurer, Squire Mezzie ______X____

Minutes presented are accepted as accurate and hereby signed:

BOD President, Sir Kurse     ______X_____
Monarch, Squire Vinall         ______X_____
BOD Member, Sir Raphael    ______X_____
BOD Member, Dame Verana  ______X_____

Notary Seal, State of Texas