Amtgard Inc.
Kingdom of the Burning Lands
Board of Directors Minutes
February 26, 2005


Opening:
A quorum of the board being present, Board of Directors President, Sir Kurse called the regular meeting of the Amtgard Incorporated, Kingdom of the Burning Lands Board of Directors to order at 6:23, P.M. on February 26, 2005.

Members Present
Sir Kurse
Sir Raphael
Dame Verana
Squire Mezzie
 Members Absent
King Vinall		 Guests
Cerebus
Kagain

  1. Approval of Agenda
    1. The agenda from February 19, 2005 was unanimously approved.
  2. Approval of Minutes
    1. The minutes of January 29, 2005 were unanimously approved and distributed.
  3. Active Board Business
    1. Secretary/Treasurer's report to the board.
      1. The bank signatory card was updated, and minutes were generated by the bank on February 1, 2005 to reflect the action.
      2. The bank statement for January was reviewed by the board members present.
      3. The secretary/treasurer reported that the new checks were ordered and received in a timely manner from the bank and the accounting ledgers are up to date.
      4. A full accountability ledger for the bank account has been established and will be maintained in relation to both statements and expenses.
      5. After the Althing of February 12, 2005, the PM ledger for the petty cash and the Treasurer's bank account ledgers have been created and each holds the other to accountability.
    2. Prime Minister's Report
      1. Review of meeting with Sir Aramithris, Dame Gwynne, Monarch Vinall, and Prime Minister Mezzie:
        1. As of this date, it is set up that Vinall, Mezzie, Sir Wovoka, and such members of the land as are physically able, will get the items currently kept at Sir Aramithris' residence on Pittsburgh.
        2. The meeting on February 5, 2005 was reported to the board through the PM that Sir Aramithris will also get copies of the minutes for the time of 2002 to 2004, all contracts that are on hand, and all partial contracts which were never completed for various reasons, and all the incorporation documents.
          1. Since February 12, Sir Kurse did provide the Secretary with minutes dated November 2002 to October 2003, however, since the arrangement with Sir Aramithris was already in the works with approval by the Monarch and PM, the cost of copying such records as were discussed at the February 5 meeting will be bourn by the club.
        3. After questions, it was clarified to the board that it is the intention of Sir Aramithris to hold onto the original copies of all the documents reported above.
        4. A motion was presented by Sir Raphael that whereas the agreement of paying for the copies was made in good faith and by corpora agreed to by the Monarch and Prime Minister, that payment should and must be honored. However, the copies may be kept in safeguard by Sir Aramithris and Dame Gwynne, but the originals are the property of this active board, and therefore must be turned over to members of this board. The motion was seconded by Sir Kurse, and passed without opposition.
      2. PO Box
        1. As per Board minutes of January 1, 2005, a P.O. box was secured at the Main Post Office on Boeing Drive. The official address is now as follows:
          Amtgard Inc., Kingdom of the Burning Lands
          PO Box 971281
          El Paso, TX 79997-1281
        2. Change of address cards have also been sent out to the Post Office of old zip code.
      3. Prime Minister's Report of Althing held on 1/12/2005
        1. An Althing vote was held on February 12, 2005 to mandate that a petty cash ledger will be established and kept up to date for accountability purposes with the Treasurer's bank ledger for the Club funds. This does not alter the Prime Minster's responsibility for the club funds as per corpora, but adds to that responsibility for reason of accountability.
        2. In accordance with the Althing vote on February 12, 2005, a ledger for the petty cash has been established and will be a requirement for this and all future PM's to keep current as an integrated part of the Treasurer's banking ledger for the funds of the club.
    3. Old Business
      1. In review of old minutes, it was brought to the attention of the board that Rising Winds does not have a Kingdom contract.
        1. After discussion by members of the board, it was moved and seconded, that a Kingdom Contract is required of Rising Winds. The Motion passed without opposition.
        2. Sir Kurse will handle all correspondence with Rising Winds in order to expedite this matter.
    4. New Business
      1. PM Disbursement requirements
        1. A full ledger accounting of petty cash needs, and reimbursements were presented to the board. It was moved and seconded to accept and resolve the items as presented. The motion passed without opposition.
      2. The P.M. requested that the email of pm@amtgardinc.com be added to the Monarch's List. Using this email will help ensure that the email addy itself will not need to change, no matter who is Prime Minister.
      3. Sir Raphael will contact Sir Garick to have the address added to the Monarch's List.
  4. On-Going Board Business:
    1. Contracts
      1. Raven Wing Contract will be copied and sent to Ontario Canada
      2. Sandy Cove, Manticore Keep, Ghenna Plains, and Wickerville will be signed and notorized prior to copies and mailing
      3. Dondavaron will be requested to provide a clean copy of the contract as the white-out on it is not acceptable.
      4. Saranghae contract will be signed and notorized, but it has been agreed by the Sheriff of Saranghae and the BLBOD that due to circumstances of addressing to Korea, digitized copies of the contract will be sent to the electronic address provided by the Sheriff of the land.
      5. Eisental paperwork on their name change, and request for sponsorship was reviewed. The request for sponsorship will be left to the Monarch as per corpora. However, in the matter of the name change, a new contract is requested, but will be linked to the original contract with Pantur. The new contract is required, but for purposes of promotion, the original Pantur signing will be grandfathered to the new contract.
        1. The Secretary Treasurer will inform the Chancellor of Eisental of the decision of the Board.
    2. Clan XXIII
      1. A Clan update was given out of courtesy to this board by the Autocrat of Clan. He will give the monarch a full accounting, personally, at a later date
  5. Agenda for Next Meeting:
    1. The Agenda for the next meeting of the Amtgard Inc., Board of Directors will be available no later than one week prior to the next scheduled meeting.

Adjournment:
Meeting was adjourned at 8:00 P.M. by Board President, Sir Kurse. The next general meeting will be held at a time and location to be decided upon no later than two weeks from this date. A copy of the next agenda will be available one week prior to the next general meeting.

Minutes submitted as being a true account of the February 26, 2005 meeting of the Amtgard Inc., Kingdom of the Burning Lands Board of Directors by:

Secretary/Treasurer, Squire Mezzie ______X____

Minutes presented are accepted as accurate and hereby signed:

BOD President, Sir Kurse     ______X_____
Monarch, Squire Vinall         ______X_____
BOD Member, Sir Raphael    ______X_____
BOD Member, Dame Verana  ______X_____

Notary Seal, State of Texas [date]